Terms and conditions

 

Thank you for using Wattlesborough Village Hall for your event.

 

By making your booking with the village hall and paying your deposit you are agreeing to abide by our terms and conditions.

 

You are agreeing that you are at least 18 years of age and you are solely responsible for adherence to all terms and conditions by yourself and all people using the hall during your hired period.

 

Experience has taught us that we need to be very clear regarding these terms and conditions. Failure to comply with any of these will result in the loss of your deposit.

 

We want to ensure the hall remains attractive to future users and that it is well looked after. We ask therefore, that you leave the hall as you would wish to find it. Specifically we ask that before you leave at the end of your event you ensure the following has been done:

 

• Let us know if there has been any damage to furniture, equipment, furnishings or fabric of the building.

• Put away all tables and chairs you have used in accordance with the photos in the store room.

• Remove all your possessions. 

• Sweep the floors in the rooms you have used and mop any areas where food has been prepared or consumed.

• Wash and put away any items you have used in the kitchen, wipe down the work surfaces, clean the hob and ovens if you have used them, turn off the fridges and freezers and leave the appliance doors open.

• Make sure the toilets have been flushed.

• Make sure all the lights are off, and all doors and windows are closed and secured.

• If you are using caterers, bar hire, disco, bands or other third party providers, make sure all of their items are removed before the end of your hire period. 

• Collect up your rubbish and take it away with you. You may be able to get your caterers or bar hire to take some of the rubbish for you. There is NO facility for rubbish disposal at the hall.

• Ensure all outdoor areas are clear of rubbish and cigarette debris.

 

Throughout your event you will ensure 

• all persons under 18 are supervised by a person 18 or over at all times.

• the premises are only used for the purpose described in the booking.

• all laws regarding alcohol, sale of goods, gaming and safeguarding of vulnerable persons are complied with

• You are aware of fire exits and the location and use of fire equipment.  

• No open flames are allowed anywhere in the building.

• The Fire Service is called to any outbreak of fire, however slight, and details are given to the Village Hall Trustees as soon as possible.

• Minimum noise is made on arrival and departure, particularly late at night and early in the day.

• All steps are taken to avoid violent or criminal behaviour; care shall be taken to avoid excessive consumption of alcohol. No illegal drugs may be brought onto the premises. 

• Any electrical appliances brought by you to the premises and used there are safe, in good working order, and used in a safe manner.

• Any failure of equipment belonging to the village hall is reported as soon as possible.

• All accidents involving injury to the public are reported to the village hall trustees as soon as possible and the relevant section in the village hall’s accident book is completed.

• Animals are not allowed on the premises unless you have obtained prior agreement with the Village Hall Trustees

• No fly posting takes place or any other form of unauthorised advertisements for any event taking place at the premises or elsewhere.

 

License agreements

• The Village Hall has a Premises Licence authorising the playing of recorded music, performance of live music, the performance of dance, activities associated with making music, dancing and the exhibition of films. Our licence does not allow the performance of operas, musicals, ballets and other theatrical productions.

• The Village Hall does not hold a licence for the sale of alcohol. If you wish to sell alcohol, you need to apply for a Temporary Event Notice through Shropshire Council.

 

Commercial Hire

• The Village hall is held on strict trust with the Charity Commission for the purposes of a village hall. The management committee is bound to ensure that the hall is administered in accordance with those trusts. Accordingly the village hall is bound to preserve and hereby reserve the right to terminate a booking by not less than 7 days notice in the event of the hall being required on the same date/time for the fulfilment of its charitable purposes.

• In the event of such termination by the village hall, the village hall will refund all monies paid by you to the village hall. The village hall will not however be liable to make any further payment to you in respect of expenses, costs or losses incurred directly or indirectly by the Hirer in relation to the termination”.

 

Cancellation

• You may cancel your booking but you must give at least 14 days notice if a refund of deposit and hire fees are desired. If less than 14 notice is given the deposit will not be refunded but any hire fees paid will be refunded.

• The Village Hall Trustees may cancel a booking if

  •  the premises is required for use as a Polling Station for a Parliamentary or Local Government election or by-election

  • the Village Hall Trustees have reasonable cause to believe you will breech any of the terms and conditions

  • the premises has become unfit for the use intended by you

  • an emergency requiring use of the premises as a shelter for the victims of flooding, snowstorm, fire, explosion or those at risk of these or similar disasters.

• In any such case the you are entitled to a refund of any deposit and hire fees already paid, but the Village Hall shall not be liable to you for any resulting direct or indirect loss or damages whatsoever.